Rental Property Management Agreement

So Passionate, You'll Swear it's Our Home

 

View in PDF Form Click Here…

 

EXCLUSIVE PROPERTY MANAGEMENT AGREEMENT
Long-term Rental Property
This Exclusive Property Management Agreement is entered into by and between __________________________________________
___________________________________________________________________________________________________(“Owner”)
and ________________________________________________________________________________________________(“Agent”).
IN CONSIDERATION of the mutual covenants and promises set forth herein, Owner hereby contracts with Agent, and Agent hereby
contracts with Owner, to lease and manage the property described below, as well as any other property Owner and Agent may from
time to time agree in writing will be subject to this Agreement (the “Property”), in accordance with all applicable laws and
regulations, upon the terms and conditions contained herein.
1. Property. City:__________________________________________________County:________________________________, NC
Street Address:_______________________________________________________________________________________________
Other Description:_____________________________________________________________________________________________
____________________________________________________________________________________________________________
2. Duration of Agreement. This Agreement shall be binding when it has been signed and dated below by Owner and Agent. It shall
become effective on _______________________, _____, and shall be for an initial term of _________________________________.
NOT LESS THAN _______ DAYS PRIOR TO THE CONCLUSION OF THE INITIAL TERM, EITHER PARTY MAY NOTIFY
THE OTHER PARTY IN WRITING OF ITS DESIRE TO TERMINATE THIS AGREEMENT, IN WHICH CASE IT SHALL
TERMINATE AT THE CONCLUSION OF THE INITIAL TERM. IF NOT SO TERMINATED, THIS AGREEMENT SHALL
AUTOMATICALLY RENEW FOR SUCCESSIVE TERMS OF ___________________________ EACH UNLESS EITHER
PARTY GIVES THE OTHER PARTY WRITTEN NOTICE OF ITS DESIRE TO TERMINATE THIS AGREEMENT AT LEAST
_______ DAYS PRIOR TO THE CONCLUSION OF ANY SUCH RENEWAL TERM, IN WHICH CASE THIS AGREEMENT
SHALL TERMINATE AT THE CONCLUSION OF SUCH TERM. If Owner terminates this Agreement within
______________days of its effective date, Owner shall pay Agent a termination fee of ______________________________________
___________________________________________________________________________________________________________.
3. Agent’s Fee. For services performed hereunder, Owner shall compensate Agent in the following manner:
 A fee equal to ____________________ percent (____%) of gross rental income received on all rental agreements, or
$_________________________________per month, whichever is greater.
 Other (describe method of compensation):________________________________________________________________
___________________________________________________________________________________________________.
Agent may deduct Agent’s Fee from gross receipts and collections received before remitting the balance of the receipts and collections
to Owner. Note: No fees may be deducted from any tenant security deposit until the termination of the tenancy. Thereafter, any fees
due Agent from Owner may be deducted from any portion of the security deposit due to Owner.

4. Other Fees: Agent may charge tenants reasonable administrative fees permitted by law and retain any such fees, including but not
limited to, fees to cover the costs of processing tenant rental applications. If, in Agent’s discretion, tenant leases provide for late
payment fees and/or returned check fees, such fees, when collected by Agent, shall belong to _________________________________
_________________________(Owner or Agent). Fees for purposes covered under the Tenant Security Deposit Act will be collected,
held and disbursed in accordance with paragraphs 9 and 10 of this Agreement.
5. Authority and Responsibilities of Agent: During the time this Agreement is in effect, Agent shall:
(a) Manage the Property to the best of Agent’s ability, devoting thereto such time and attention as may be necessary;
(b) OFFER THE PROPERTY TO THE PUBLIC FOR LEASING IN COMPLIANCE WITH ALL STATE AND
FEDERAL HOUSING LAWS, INCLUDING BUT NOT LIMITED TO, ANY STATE AND FEDERAL LAWS
PROHIBITING DISCRIMINATION ON THE BASIS OF RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN,
HANDICAP OR FAMILIAL STATUS;
(c) Use Agent’s best efforts to solicit, secure and maintain tenants, including the authority to negotiate, execute, extend and
renew leases in Owner’s name for terms not in excess of __________________________________________________;
(d) Collect all rentals and other charges and amounts due under tenant leases and give receipts for amounts so collected;
(e) Deliver to Owner within 45 days following the date of execution of any rental agreement an accounting which sets forth
the name of the tenant, the rental rate and rents collected, and promptly provide a copy of any rental agreement to Owner
upon reasonable request;Page 2 of 6
Owner Initials _______ _______ Agent Initials _______ STANDARD FORM 401
Revised 1/2009
© 7/2011
(f) Provide Owner monthly statements of all monies received and disbursed in connection with Agent’s management of the
Property, and remit to Owner rental proceeds collected, less any deductions authorized hereunder; provided: (1) this shall
not constitute a guarantee by Agent for rental payments that Agent is unable to collect in the exercise of reasonable
diligence; and (2) if, pursuant to this Agreement or required by law, Agent either has refunded or will refund in whole or
in part any rental payments made by a tenant and previously remitted to Owner, Owner agrees to return same to Agent
promptly upon Agent’s demand;
(g) Make or cause to be made any repairs which, in Agent’s opinion, may be necessary to preserve, maintain and protect the
Property; provided, Agent may not make any repairs that exceed $__________ without prior approval of Owner, except
that in the case of an emergency, Agent may, without prior approval, make whatever expenditures on behalf of Owner
that are reasonably necessary to preserve the Property or prevent further damage from occurring;
(h) Answer tenant requests and complaints and perform the duties imposed upon Owner by tenant leases or any local, state
or federal law or regulations, including the authority to purchase such supplies and hire such labor as may be necessary
in Agent’s opinion to accomplish any necessary repairs;
(i) Retain such amounts from Owner’s rental proceeds as may be necessary from time to time to establish and maintain a
fund on behalf of Owner in the amount of $____________, from which Agent may pay expenses associated with the
management and operation of the Property for which Owner is responsible hereunder;
(j) Negotiate partial refunds with tenants if, in Agent’s reasonable opinion, the tenant’s use and enjoyment of the Property
has been or will be materially and adversely affected as a result of a defect in the condition of the Property (such as a
repair to the electrical, plumbing, sanitary, heating or ventilating facilities or a major appliance that cannot be made
reasonably and promptly);
(k) Institute and prosecute such proceedings in small claims court as may be necessary and advisable, in Agent’s opinion, to
recover rents and other sums due the Owner from tenants or to evict tenants and regain possession, including the
authority, in Agent’s discretion, to settle, compromise and release any and all such small claims proceedings; and
(l) _________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
6. Cooperation With/Compensation To Other Agents: Agent has advised Owner of Agent’s company policies regarding
cooperation and the amount(s) of any compensation, if any, that will be offered to subagents, tenant agents or both. Owner authorizes
Agent to (Check ALL applicable authorizations):
 Cooperate with subagents representing only the Owner and offer them the following compensation: ____________________
____________________________________________________________________________________________________
 Cooperate with tenant agents representing only the tenant and offer them the following compensation:__________________
____________________________________________________________________________________________________
 Cooperate with and compensate agents from other firms according to the attached company policy.
Agent will promptly notify Owner if Agent offers compensation to a cooperating agent(s) that is different from that set forth above.
7. Marketing. Owner authorizes Agent to advertise the Property in such manner as may be appropriate in Agent’s opinion, including
the authority to: (Check ALL applicable sections)
 place “For Rent” signs on the Property (where permitted by law and relevant covenants) and to remove other such signs.
 submit pertinent information concerning the Property to any listing service of which Agent is a member or in which any of
Agent’s associates participates and to furnish to such listing service notice of all changes of information concerning the
Property authorized in writing by Owner. Owner authorizes Agent, upon execution of a rental contract for the Property, to
notify the listing service of the rental, and to disseminate rental information, including rental price, to the listing service,
appraisers and real estate brokers.
 advertise the Property in non-Internet media, and to permit other firms to advertise the Property in non-Internet media to the
extent and in such manner as Agent may decide.
 display information about the Property on the Internet either directly or through a program of any listing service of which the
Agent is a member or in which any of Agent’s associates participates, and to authorize other firms who belong to any listing
service of which the Agent is a member or in which any of Agent’s associates participates to display information about the
Property on the Internet in accordance with the listing service rules and regulations. If Owner does not authorize Internet
advertising as set forth above, Owner MUST complete an opt-out form in accordance with listing service rules. (NOTE:
NCAR Form #105 may be used for this purpose.)Page 3 of 6
Owner Initials _______ _______ Agent Initials _______ STANDARD FORM 401
Revised 1/2009
© 7/2011
If Owner authorizes Internet Advertising as set forth above, Owner further authorizes the display of (Check ALL applicable
sections):
 The address of the Property
 Automated estimates of the market value of the Property
 Third-party comments about the Property
8. Responsibilities of Owner: During the time this Agreement is in effect, Owner shall:
(a) Be responsible for all costs and expenses associated with the maintenance and operation of the Property in accordance
with the requirements of tenant leases or any local, state or federal law or regulations, including but not limited to NC
General Statutes Section 42-42, and advance to Agent such sums as may be necessary from time to time to pay such
costs and expenses;
(b) Provide funds to Agent promptly upon Agent’s request for any cost or expense for which Owner is responsible that
Agent, in Agent’s discretion, incurs on Owner’s behalf, including but not limited to, the costs of advertising, emergency
maintenance and repairs, utilities, property taxes, owners’ association dues and assessments, court costs and attorney’s
fees; and further, pay interest at the rate of ____________________________percent ( %) per month on the amount of
any outstanding balance thereof not paid to Agent within _________________ days of Agent’s written request
therefore;
(c) NOT TAKE ANY ACTION OR ADOPT ANY POLICY THE EFFECT OF WHICH WOULD BE TO PREVENT
AGENT FROM OFFERING THE PROPERTY FOR RENT IN COMPLIANCE WITH ALL APPLICABLE FEDERAL
AND STATE LAWS AND REGULATIONS, INCLUDING BUT NOT LIMITED TO, THOSE LAWS AND
REGULATIONS PROHIBITING DISCRIMINATION ON THE BASIS OF RACE, COLOR, RELIGION, SEX,
NATIONAL ORIGIN, HANDICAP OR FAMILIAL STATUS IN THE LEASING OF THE PROPERTY;
(d) Carry, at Owner’s expense, commercial general liability insurance (including products and completed operations
coverage) against any and all claims or demands whatever arising out of, or in any way connected with, the operation,
leasing and maintenance of the Property, which policies shall be written to the extent allowable so as to protect Agent in
the same manner as Owner and which shall be in the minimum amounts of $_________________ for each injury or
death of one person in each accident or occurrence, and $___________________ for property damage in each accident
or occurrence; and provide at least annually a copy of such insurance policy or policies to Agent upon Agent’s request;
(Name of insurance agent:______________________________________; telephone no.:________________________)
(e) Indemnify and hold Agent harmless to the extent allowable by law from any and all costs, expenses, attorneys’ fees,
suits, liabilities, damages or claims for damages, including but not limited to, those arising out of any injury or death to
any person or loss or damage to any property of any kind whatsoever and to whomsoever belonging, including Owner, in
any way relating to the management of the Property by Agent or the performance or exercise of any duty, obligation or
authority set forth herein or hereafter granted to Agent, except to the extent that such may be the result of gross
negligence or willful or intentional misconduct by Agent; and
(f) _________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
_________________________________________________________________________________________________
9. Tenant Security Deposits. Agent may, in Agent’s discretion, require tenants to make security deposits in an amount permitted by
law to secure tenants’ lease obligations (such security deposits shall hereinafter be referred to as “Tenant Security Deposits”). If the
Agent requires Tenant Security Deposits, they shall be placed in a trust account in Agent’s name in a North Carolina bank or savings
and loan association. Upon the commencement of this Agreement, Owner shall deliver to Agent a list of any current tenants who
previously made Tenant Security Deposits under existing leases and the amounts thereof. Simultaneously therewith, any such Tenant
Security Deposits shall be placed in a trust account in Agent’s name in a North Carolina bank or savings and loan association, and
shall thereafter be administered in accordance with this Agreement. Page 4 of 6
Owner Initials _______ _______ Agent Initials _______ STANDARD FORM 401
Revised 1/2009
© 7/2011
10. Trust Account Interest. Agent may, in Agent’s discretion, place gross receipts and collections, including Tenant Security
Deposits, in an interest bearing trust account in the name of Agent in an insured bank or savings and loan association in North
Carolina. Interest on any such amounts shall belong to __________________________(Owner or Agent), except that with
respect to any Tenant Security Deposits, tenant leases shall specify, in Agent’s discretion, whether such interest shall be
payable to Owner or to the tenant. If the lease provides that such interest is payable to the tenant, Agent shall account for the
interest in the manner set forth in such lease. If the lease provides that such interest is payable to Owner or as Owner directs,
then such interest shall be paid to Owner or Agent as set forth above. Agent may remove any interest payable to Agent from
the account at all times and with such frequency as is permitted under the terms of the account and as the law may require.
11. Entry by Owner. Owner agrees that neither Owner nor any third party acting at Owner’s direction, shall enter the Property for
any purpose whatsoever during any time that it is occupied by a tenant in the absence of reasonable notice to Agent or tenant and
scheduling by Agent or tenant of an appropriate time for any such entry.

12. Lead-Based Paint/Hazard Disclosure. If the Property was built prior to 1978, Landlord understands that Landlord is required
under 42 U.S.C. 4852(d) to disclose information about lead-based paint and lead-based paint hazards, and that Agent is required to
ensure Landlord’s compliance with said law. Landlord agrees to complete and sign a “Disclosure Of Information On Lead-Based
Paint And Lead-Based Paint Hazards” form (NCAR form #430-T), photocopies of which will be provided by Agent to prospective
tenants. In the alternative, Landlord authorizes Agent, in Agent’s discretion, to fulfill Landlord’s disclosure obligations by completing
and signing said form on Landlord’s behalf based on information provided by Landlord to Agent.
13. Duties on Termination. Upon termination of this Agreement by either party, each shall take such steps as are necessary to settle
all accounts between them, including, but not limited to, the following:
(a) Agent shall promptly render to Owner all rents then on hand after having deducted therefrom any Agent’s fees then due
and amounts sufficient to cover all other outstanding expenditures of Agent incurred in connection with operating the
Property;
(b) Agent shall transfer any security deposits held by Agent to Owner or such other person or entity as Owner may designate
in writing; provided, Owner understands and acknowledges that the Tenant Security Deposit Act requires Owner to
either deposit any such deposits in a trust account with a licensed and insured bank or savings institution located in North
Carolina, or furnish a bond from an insurance company licensed to do business in North Carolina;
(c) Owner shall promptly pay to Agent any fees or amounts due the Agent under the Agreement and shall reimburse Agent
for any expenditures made and outstanding at the time of termination;
(d) Agent shall deliver to Owner copies of all tenant leases and other instruments entered into on behalf of Owner (Agent
may retain copies of such leases and instruments for Agent’s records); and
(e) Owner shall notify all current tenants of the termination of this Agreement and transfer of any advance rents and security
deposits to Owner.
14. Sale of Property. In the event Owner desires to sell the Property through Owner’s own efforts or those of a firm other than
Agent, Owner shall: (a) promptly notify Agent that the Property is for sale and, if applicable, disclose to Agent the name of the listing
firm; and (b) promptly notify Agent if the Property goes under contract and disclose to Agent the agreed-upon closing date.
15. Entire Agreement; Modification. This Agreement contains the entire agreement of the parties and supersedes all prior written
and oral proposals, understandings, agreements and representations, all of which are merged herein. No amendment or modification
to this Agreement shall be effective unless it is in writing and executed by all parties hereto.
16. Non-Waiver of Default. The failure of either party to insist, in any one or more instances, on the performance of any term or
condition of this Agreement shall not be construed as a waiver or relinquishment of any rights granted hereunder or of the future
performance of any such term or condition, and the obligations of the non-performing party with respect thereto shall continue in full
force and effect.
17. Governing Law; Venue. The parties agree that this Agreement shall be governed by and construed in accordance with the laws
of the State of North Carolina, and that in the event of a dispute, any legal action may only be instituted in the county where the
Property is located.
18. Relationship of Parties. Although Owner and Agent agree that they will actively and materially participate with each other on a
regular basis in fulfilling their respective obligations hereunder, the parties intend for their relationship to be that of independent
contractors, and nothing contained in this Agreement shall be construed to create a partnership or joint venture of any kind.Page 5 of 6
Owner Initials _______ _______ Agent Initials _______ STANDARD FORM 401
Revised 1/2009
© 7/2011
19. Exclusivity. Owner agrees that Agent shall be the exclusive rental agent for the Property, and that no other party, including
Owner, shall offer the Property for rent during the time this Agreement is in effect. Any rent nevertheless received by Owner or any
third party will be transferred to Agent and thereafter accounted for as if originally received by Agent, including the deduction
therefrom of any fee due Agent hereunder.
20. Default. If either party defaults in the performance of any of its obligations hereunder, in addition to any other remedies provided
herein or by applicable law, the non-defaulting party shall have the right to terminate this Agreement if, within thirty days after
providing the defaulting party with written notice of the default and the intent to terminate, the default remains uncured.
21. Costs in Event of Default. If legal proceedings are brought by a party to enforce the terms, conditions or provisions of this
Agreement, the prevailing party shall be entitled to recover all expenses (including, but not limited to, reasonable attorney fees, legal
expenses and reasonable costs of collection) paid or incurred by such prevailing party in endeavoring to enforce the terms, conditions,
or provisions of this Agreement and/or collect any amount owing in accordance with this Agreement.
22. Authority to Enter into Agreement; Principal Contact. Owner represents and warrants to Agent that Owner has full authority
to enter into this Agreement, and that there is no other party with an interest in the Property whose joinder in this Agreement is
necessary. Either ____________________________________ or __________________________________ shall serve as Owner’s
principal contact for purposes of making all decisions and receiving all notices and rental payments contemplated by this Agreement,
and all persons signing this Agreement as Owner hereby appoint either of said persons as Owner’s agent and attorney-in-fact for the
purposes set forth in this section.
23. Notices. Any notices required or permitted to be given hereunder shall be in writing and mailed by certified mail to the
appropriate party at the party’s address set forth below.
24. Binding Nature of Agreement. This Agreement shall be binding upon and inure to the benefit of the heirs, legal and personal
representatives, successors and permitted assigns of the parties.
25. Assignments by Agent; Change of Ownership. Owner agrees that at any time during the term of this Agreement, Agent may
either assign Agent’s rights and responsibilities hereunder to another real estate agency, or transfer to another person or entity all or
part of the ownership of Agent’s real estate agency, and that in the event of any such assignment or transfer, this Agreement shall
continue in full force and effect; provided, that any assignee or transferee must be licensed to engage in the business of real estate
brokerage in the State of North Carolina. In the event of any such assignment or transfer, Owner may, in addition to all other
termination rights hereunder, terminate this Agreement without cause on sixty (60) days’ prior written notice to the assignee or
transferee of Owner’s intent to terminate this Agreement.
26. Other Professional Services. Owner acknowledges that Agent is being retained solely as a real estate professional, and
understands that other professional service providers are available to render advice or services to Owner at Owner’s expense,
including but not limited to an attorney, insurance agent, tax advisor, engineer, home inspector, environmental consultant, architect, or
contractor. If Agent procures any such services at the request of Owner, Owner agrees that Agent shall incur no liability or
responsibility in connection therewith.
27. Addenda. Any addenda to this Agreement are described in the following space and attached hereto:_______________________
___________________________________________________________________________________________________________
____________________________________________________________________________________________________________
___________________________________________________________________________________________________________.
The parties agree that any such addenda shall constitute an integral part of this Agreement. In the event of a conflict between this
Agreement and any such addenda, the terms of such addenda shall control.
THE AGENT SHALL CONDUCT ALL BROKERAGE ACTIVITIES IN REGARD TO THIS AGREEMENT WITHOUT
RESPECT TO THE RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN, HANDICAP OR FAMILIAL STATUS OF
ANY PARTY OR PROSPECTIVE PARTY TO THE AGREEMENT.